TerraSond, a precision geospatial solutions provider based in Palmer, AK is seeking a temporary (5-6 months) Receptionist/Information Clerk to support its summer season survey efforts in Alaska. Under the direction of the Lead Project Coordinator, the Receptionist / Information Clerk provides reception, general clerical assistance and support to all office staff members, including but not limited to: answering TerraSond’s multi-line phone system, greeting all walk-in traffic, scanning, photocopying, filing, mailing, shipping and receiving, ordering office and kitchen supplies, cleaning kitchen/break room areas and coordinating company events such as meals for meetings, holiday party, conferences, etc. The Receptionist / Information Clerk will help coordinate arrangements, as needed, for employee travel and lodging including air, hotel, TerraHouse, cab service, and rental cars. Utilizing all available methods to keep travel costs to a minimum. Tracking flight costs and schedules in travel logs, Travel Calendar, flight spreadsheet and matching charges for flights to the monthly credit card expense report.
Responsibilities include but not limited to the following:
Manage front office reception area by providing front line customer service both over the phone as well as in person.
Operate multi-line phone system. Answer phones in a professional manner, direct calls and take messages as appropriate
Greeting walk-in traffic by offering fresh coffee and directing them to their requested individual or meeting place
Prepare special reports, word processing, research information, compose, type, proofread and copy correspondence
Facilitate deliveries, sign for deliveries, order pickups, prepare, sort and distribute mail
Arrange national and international shipping through FedEx, USPS, UPS and DHL
Oversee general office upkeep (keep break and conference rooms clean, prepare coffee)
Assist all staff members as needed with filing, scanning, photocopying, binding, data entry, printing labels, prepare large mail outs and other documentation preparation projects
Maintain office supply inventory, order supplies as necessary
Facilitate meeting and special event planning and execution
Perform travel scheduling to include flight reservations, flight changes, cab service, TerraHouse reservations, hotel bookings and rental car arrangements
Complete all company HSE training; actively participate in regular safety meetings, take meeting notes and minutes
A High School Diploma, GED or equivalent
2 years of relevant experience or training
Experience with answering and transferring calls on a multi-line phone system
Proficient in Microsoft Suite programs especially Microsoft Outlook
Experience with standard office equipment including personal computer, multi-line telephone system, portable phone, fax machine, copier/scanner, postage machine, card scanner, 10 key calculator, multiple printers and coffee makers
Excellent oral and written communication skills, to include a clear speaking voice in the English language; multi-lingual a plus
Ability to maintain strict confidentiality
Interface with vendors and employees in a professional and courteous manner, both in person and over the phone
Working knowledge of computers
Must be able to handle multiple interruptions and adjustment to priorities throughout the day
Work is performed in an indoor office environment and requires sitting for long periods of time. Responsibilities may require an adjusted work schedule, long days and evening/weekend hours in order to meet deadlines.
TERRASOND, an experienced multidisciplinary organization, remains one of the few truly independent, agile, client-focused survey companies. We deliver innovative, reliable geospatial solutions with a strong company-wide culture in HSE/Q.
OUR GREATEST resource is our people.
Our mission is to collect, compile, and identify geospatial and geophysical information that provides the best possible solution offering the lowest risk for our clients.
Local around the globe, we excel at executing remote and challenging surveys. We have successfully completed thousands of surveys in over 28 countries around the world for over 330 clients. These range from inland surveys to deep ocean seabed exploration and mapping projects.
We are an Affirmative Action/Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
If you require an accommodation to complete the application, please contact Human Resources at (907) 745-7215 x147.
TerraSond is committed to a drug free workplace. Drug screening and background checks are required. by country, regional or local law.